Graduate Research School

There are 10 steps in the thesis examination process.

A completed Nomination of Thesis Examiners form and a copy of the thesis abstract should be submitted to the Graduate Research and Scholarships Office at least three weeks before the intended thesis submission date.

Step one

Once examiners are approved and a thesis submitted, the Graduate Research and Scholarships Office couriers copies to the examiners.Theses are sent for examination as soon as possible after the nominated examiners are approved.

Back to top

Step two

You may contact the Graduate Research School and Scholarships Office about four months after submission to find out the progress of the examination process. Staff are not permitted to release information about the content of the examiners' reports.

Back to top

Step three

The examination process normally takes four to five months, however due to the nature of the process, may take longer. Examiners are asked to provide a written report six weeks from the date of receipt of a thesis.

If reports are not received by the due date, a series of regular reminder letters are sent.

Back to top

Step four

On receipt of all reports, the board decides on a classification.The school will be contacted if the board requires school comments on the reports.

It usually takes two weeks for classification (by circulation to board members). However, if the case requires discussion at a full board meeting, the process may be delayed.

Back to top

Step five

All parties are notified in writing when a thesis is classified.

The theses and a copy of the examiners' reports are sent to the co-ordinating supervisor. A copy of the examiners' reports are also forwarded to the graduate research co-ordinator or Head of School, supervisors and student.

If the thesis is to be resubmitted, steps one through four are repeated. Schools are asked to contact the appropriate examiners to determine their willingness to examine

Back to top

Step six

Theses must be certified as correct and submitted for permanent binding within four months from being classified by the board . You are advised of the date.

Back to top

Step seven

If the thesis is passed subject to revision, make the necessary revisions. At least two final copies of a thesis must be prepared for permanent binding. Remove pages to be corrected and replace with the corrected pages.

Back to top

Step eight

A Certification of Final Version of Thesis form is enclosed with the copies of the theses returned to the school after the examination. This form must be signed by the student, supervisors, and graduate research co-ordinator or Head of School, and lodged with the Graduate Research School and Scholarships Office when thesis are submitted for permanent binding, even for theses awarded a straight pass.

Back to top

Step nine

In some cases, the board requests you to submit a detailed outline of corrections made to the thesis.This must be lodged along with the thesis at this time and noted by the board before the thesis can be permanently bound. Consult writing a report of thesis revisions for the board.

Back to top

Step ten

Register for graduation with the graduation officer in Student Administration, Hackett Hall.

Permanent binding is arranged by the Uniprint, which normally takes about three weeks. Uniprint will forward one bound copy to the Reid Library and the remaining copies will be returned directly to your school for distribution.

Back to top